Once again, the half a bottle a head rule fits perfectly. Moving onto dinner, you’ll need to think about the table wine. The above is the most you’ll need in almost all cases. You’ll most likely use less when you consider that some people will drink soft drinks or decline the top-up. Or a glass with top-ups for an hour or so – 48 bottles maximum (half a bottle a head).Just one glass on arrival – 15 bottles.Here’s how it stacks up for a 100 person reception: This is a better way of serving as it saves on glass hire and wasted drinks, poured and placed on a reception table, but not taken. This will depend on the way you run your event, but the general rule of thumb is to plan for half a bottle-a-head for a typical drinks reception.Įven with a 90-minute welcome, this amount will give you enough to offer a top up to the guests’ glasses.

Looking to save some budget? Prosecco, Cava, or a sparkling wine will also do the job.

How many bottles of champagne do I need for a reception?Ĭhampagne is seen as the choice for an event reception, where budgets permit. So how much do you need? Here’s a helpful guide so you can plan your champagne and wine order, and the glass hire to go with it. One of the main fears organisers have is not having enough drink for the event! We’ve hired glasses for events in Birmingham, Worcester and Warwickshire for 20 years, we’ve got a proven calculator to help you work out your event drinks and glasses requirements. It’s not always the main part of an event, and of course the reason for the celebration should be forefront in the minds of the organisers or guests, but the drinks are important if you want your guests to feel welcome and relaxed. Plan for approximately two to three napkins per person for a 3-hour party.ġ-pound of coffee serves 60-80 6oz cups.Planning the drinks for an event is important but not usually at the top of your To Do list. One gallon of punch serves approximately 24 persons. The most common preferences today are Vodka, Scotch, Gin, and Bourbon. There are 21 to 28 drinks per quart of liquor.

Plan for approximately two drinks per hour, per person. 1 case (12 bottles) serves 50 people (62 drinks).

Event planning tools drink calculator